Users are those that will originate documents to be sent for signature or simply uploading/adding documents. Your signers don't need to be DocVerify users or have a DocVerify account. The Pro and Business editions only allow up to 10 users to be added, and if more than 10 users are needed, then you must upgrade to the Enterprise edition.Each license also comes with a certain number of credits per month depending on the edition type: Professional (10), Business (20), Enterprise (30). If you need more users and/or more credits per month you simply add more licenses or upgrade to the next edition.
Signers are free. Recipients who sign your documents do not need to have a license to sign your documents.
DocVerify can be accessed from any browser, and from any mobile device to not only use DocVerify, but to also sign documents.
Templates or the document library allows you to store the document, field placements, and the workflow in order to quickly send a document for signatures quickly to save time, and to be certain it's compliant. The Business or higher editions will allow you to also share your templates with others in your group. Each edition only allows a certain number of templates. Professional (3), Business (10), Enterprise (40) per user. Contact sales for more information.
Send any document to any DocVerify notary that is authorized to perform electronic notarizations through the Request E-Notary system in order to have it e-notarized. If you are a commissioned notary, you can easily become a DocVerify activated notary to e-notarized documents.
Set custom roles for each signer so that you always know each signers role in the workflow such as seller, buyer, patient, doctor, laywer, applicant, employee, employer, and more.
DocVerify Packets allow you to send up to ten separate documents for signers to sign, and signed documents are delivered to signers as separate documents.
Show your branding in the emails your recipients will receive, and on the web pages where your recipients will sign. Customize with your logo, company name, change email subject, and email text.
Quickly create your online form with Wufoo, and integrate that form with any of your DocVerify templates allowing signers to fill out the form from Wufoo, and then signing them on DocVerify.
Instant access in real time to audit information such as when a document was viewed, signed, sent, etc.
DocVerify's apps provide a fast and very efficient way to send documents for signature from within salesforce.com, Oracle Fusion CRM, and others.
Sometimes additional features are required when the document is sent for signature or when the recipient receives a document for signature. These additional features include notifications when the recipient has viewed a document, allowing the recipient to decline, enforcing bio-metric signatures, adding expiration dates, extended MS Word and MS Excel support, etc.
Get instant reports for the usage of all your child accounts associated with the master or parent account.
Instantly know when a signer has viewed your document, and also instantly know when it's been signed..
With InstaForm™ you can easily create documents requiring signatures that you can attach to your emails or your website to allow signers to sign documents on-demand. This self-service process is more efficient than downloadable documents where you not only save time, but money.
Build your own custom applications using DocVerify's secure, powerful, and robust platform with SOAP and REST based API's. There are no API setup fees.
Batch send using DocVerify's SimulSign® lets you send the same document to multiple recipients at once allowing each recipient to sign their own copies.
This feature will allow all signers to receive the e-signature request at once without having to wait for the previous signer to sign the document. It's great for petition type documents or documents where you want all parties to sign the same document simultaneously.
You can easily add a global CC address, add individuals to CC to, or enable the master account email feature to send a copy of the document either to the designated CC email address, the master account, or all. Additionally, you can also write a custom subject for each request.
View and download the usage reports in order to be able to properly audit your managed user list. Also, ability to export list of signed documents to Excel.
Option to lock the DocVerify-ed document to prevent users from being able to print, save, or extract data from the PDF using Adobe Reader or Acrobat.
Easily add an external link or URL that for example points to a box.net, dropdox, Google Docs, etc., location where the signers can click on directly from the email after they've successfully all signed the document(s) to be signed.
Sometimes when signing documents, you may want the signer to be able to add their own elements to a document by being able to drag and drop a signature or date field onto the document being signed.
DocVerify can customize document custody and retention policies that best fits your business needs as editions with unlimited documents have short retention periods.
Customize reminders such when to send, total reminders to send, or just simply turn them off.
An account manager will be designated to you, and will be available to answer questions as well as make sure that you're getting the best service and value possible.
Send documents to recipients for them to fill out and sign. Each time it can include a number of recipients or signers depending on the edition. Each edition license comes with a certain number of document credits per month. Please check the bottom of the page. You can easily add more document credits by purchasing more licenses or credits as needed.
The annual credits are all allocated upfront. Allowing you to use as many as you need whenever you need them until the next billing anniversary date
Customer support is available to most editions through the discussion forum where you can ask your questions or through email. With out premiere support you can access DocVerify through not only email for business or higher editions, but via phone as an add-on for enterprise editions.
Basic authentication such as passwords or secret words are included at no cost; however, additional authentication such as DocVerify's VeriVoice provide higher levels of authentication which includes phone verification and the signer's voice recording.
DocVerify's robust security platform provides government compliance for HIPAA, Fisma, and most other compliance requirements. We supply a BAA to sign for HIPAA. This is only available for Enterprise annual editions.
Low monthly rates at prepaid annual prices. Other providers will force you into their annual contracts in order for you to get any discounts, but at DocVerify, you get them automatically without any contractual obligations.
DocVerify's unique security cover page contains everything you need to know about the document such as signature summaries, creation date, ID's, etc. It even has security features that are embedded within it for added protection.
The VeriVault offers the highest level of protection in the areas of document encryption, and DocVerify's patent pending 7 layers of security, which makes it virtually impossible to alter documents with unique tamper evident technologies.
DocVerify's 7 layers of security protects each and every document against tampering and the alteration of documents with unique features such as a security cover page, individual page time stamping, bar coding, bates numbering system, and much more.
With VeriCheck, you can instantly validate and verify the integrity of any DocVerify document to see if it's been tampered with or not.
Smart Tags® allow you to dynamically add elements directly into the document being uploaded such as signatures and their specific locations throughout the document with no programming knowledge requirement.
With the Easy Sign add-on you can easily embed the DocVerify signature platform directly into your own websites. Have signers sign documents instantly based on your own workflows and business rules. Best of all it will appear as if it's a part of your own website with all of your own branding too.
The Webhook add-on allows you to receive real time updates into your own web sites or applications as they occur directly such as when a new document is created, viewed, signed, etc., and even receive the documents once they've been signed. Receive real time updates from the VeriVoice system as well such as if the signer answered the call, completed the call, or even if they hung up.
The remote signature placement system will enable you to have your users drag and drop where signature elements are to be placed directly from within your own applications for documents created through the API's.
DocVerify takes signer authentication to the next level with VeriVoice® phone verification and voice recording abilities. Not only does it verify the phone number, but it also embeds the person's voice recording into the document as well making it impossible for someone to deny it was them.
DocVerify makes it easy for you to be able to perform e-notarizations without breaking the bank.
Use the notary locator tool to search for a notary to perform your notarizations via the notary request feature or in person, and if you're a commissioned notary you can add yourself to the notary directory enabling others to easily find you.
The e-Journal system does away with paper based notary journals. Now you can create new secure e-Journals, view your e-Journals, and export your e-Journals at anytime from anywhere.
At anytime you can easily view the details of any e-Journal entry, and even download a certificate of the journal entry as proof.
For added protection for non-electronic notarizations, you can attach a document to the e-Journal as proof in case any questions arise later.
With the DocVerify platform, you as the master account can easily and quickly export the journals of all the child accounts to import into your applications for reporting or auditing.
Some states allow their commissioned notaries to perform remote web cam based notarizations, and with DocVerify you can easily perform these remotely using DocVerify's robust e-notary system to have all remote signers securely sign the document being e-notarized. Additonal fees do apply with this feature, and currently the fees are in the form of credits from each license. Only available to Enterprise or higher editions.
Some states allow their commissioned notaries to perform remote web cam based notarizations; however, in most cases if the participant is not known ID verification must be done. DocVerify provides this additional service, and additional fees do apply for each verification.
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About the company
DocVerify is the premiere provider of secure electronic signature and electronic notary services at considerably less cost than most other providers.